What you need before you can register:

1. Choice of 2 Extended Sessions (one for Friday and one for Saturday)
2. Choice of your PreConference (if you like to attend on Thursday from 10:00 – 17:00)
3. Choice of your Cohort Preference (click to find out more)
4. Credit Card
5. EARCOS Member Schools Discount Code (please ask your PD coordinator or administration or email register@learning2.org)
6. Participants attending the PreConference should aim to arrive at ASIJ by 9:00 AM on Thursday 1st November
7. All participants are encouraged to participate in the Thursday Evening Social Gatherings in the Shinjuku area with various options based on cohort groupings and passion topics. More details to be published later
8. The conference ends on Saturday evening 
9. Schools registering more than 10 participants may contact the organiser for group invoice at: register@learning2.org
10. If you have any questions please email register@learning2.org

Abbreviations: WS= Whole School, MS=Middle School, ES=Elementary School, UE=Upper Elementary

Conference Fees

Early Bird Registration:  $520.00 (closes 11th June 2018)
Early Bird Registration with PreConference: $ 645.00 (closes 11th June 2018)
Registration: $570.00
Registration with PreConference: $ 695.00

EARCOS schools can enjoy $30 discount/participant. Contact your PD Coordinator or contact us at register@learning2.org

Once you have the EARCOS code when registering

1. Click on “Enter Promotional Code”
2. Enter the code
3. Click on “Apply Code” ( You will notice the price changes)
4. Continue with registration

Buses are only available with pre-purchased tickets and will leave from the rear of the Shinjuku Washington Hotel, which is close to the Shinjuku station. Buses will only be offered once a minimum number of tickets (30) have been purchased and a full refund will be made should a bus not be available.

Note that depending on the hotel you are staying at, there may be a 10 to 15 minute walk from the hotel to Shinjuku station or bus pick up location.

Travelling by train to/from ASIJ:

If you opt to take the train please find more details here https://learning2asia.org/conference-bus-schedule/ with exact train times to be published closer to the event.

There’s also a walk of about 8 minutes from Tama Station to ASIJ. The cost per way is about $5 per/way

Conference Logistics

Once you have registered for the conference, don’t forget to book your hotel and check if you are in need of a visa to enter Japan. There is no specific conference hotel, however ASIJ have complied a list of hotels to make your search easier. Learning2 will offer a bus to/from Shinjuku area free of charge based on prior booking. Please be aware that transport by bus to/from Shinjuku may take up to 90 mins. Do consult the transportation details provided by ASIJ before making your hotel reservation.

There are two airports in Tokyo and for both train or airport bus transfer to the hotels is recommended.

The main conference starts early evening Thursday 1st November with a social gathering in Shinjuku and closes around 18.00 on Saturday evening. PreConference registration starts on Thursday 09.00 am. 

Registration Transfer Policy

Registration may be transferred to another teacher at your school free of charge up until October 20, 2017. After that a small service fee may apply. The new participant will be given the same sessions that the original participant chose and he/she may edit those sessions if space permits. The new participant should also update any cohort and dietary information as appropriate.

To request a transfer, please send the full name and email address of both the original participant and the new participant to register@learning2.org with the subject line “Registration Transfer”.

Cancellation/Refund Policy

If you are unable to transfer your registration, the following cancellation policy applies:

• Full refund before August 15, 2018 (less $50 handling fee)
• 50% refund before September 1, 2018 (less $50 handling fee)
• No refund after September 1, 2018

Learning2 is a not-for-profit organisation. In the unlikely event of cancellation of the conference due to circumstances beyond our control, we will aim to refund a significant percentage of the registration fees. Should unexpected low numbers of participants result in a cancellation we will give full refund of the registration fees. In either case we will be unable to refund any travel, visa  or accommodation expenses. 

Privacy/User Data Policy

PRIVACY/USER DATA POLICY
The data we collect as part of the registration process is primarily used to place participants into extended sessions and cohorts and for communication purposes. We share your data with our committee, conference leaders and presenters. We may use the data to inform participants of future events and for demographic analysis. For any post-conference mass email communications we use marketing tools that provide recipients with an opt-out clause. Our detailed privacy policy can be found here.